University of Hawai‘i
Submit or Manage a Protocol
Contact Denise Yee (808) 956-4552 or email at email@example.com for instructions and questions regarding logging onto the TOPAZ system for submitting a protocol to use vertebrate animals in research, teaching, or testing.
Online help and links have been added to the current IACUC protocol request form and will be updated as needed. Any question that has help available will have a question mark (?) button. Clicking that button will display the help. Links to documents relevant to the questions have also been added. This is being done to make it easier to answer the form questions in accordance with new policies and procedures.
Guidelines for using Topaz
Requesting Access to Topaz
For access to TOPAZ please submit the completed TOPAZ User Log-in Account Request form.
Please log into Topaz via the following link: http://avs01.its.hawaii.edu/TopazEnterprise.
Checklist for IACUC Protocol Submission
The checklist can be found here.
Staff members need to be added to the Topaz system before they can be selected and added to your online protocol form.
Attaching Documents to Your Protocol
All supporting documents to your protocol must be scanned and attached electronically to your protocol online via the Topaz web protocol form.
How to Add Links and Attach Files/Support Documents
Each Section has an Add Link button on the right side of the title bar, in the Protocols panel. Clicking this button opens an Add Links panel to the right. In this panel you can choose either Add Links or Add Files. The add links option will allow you to place links to any available URL, including files stored in a “web share” location. The add files option will load a selected file into the database and display a link to that file. Contact Ms. Denise Yee (808) 956-4552 or email at firstname.lastname@example.org for help if you are having trouble linking to a file or URL.
Copying Answers from Another Protocol
The Protocol Request toolbar includes a button labeled Copy Answers from Another Protocol. This allows you to shorten the request entry process by using previous answers from another protocol. When you click this button, you will be able to select another protocol, and any answers from questions that the two protocols have in common will be copied over. The important feature to note about this process is that the source protocol and the current working request do not have to be based on the same form. The source protocol may be based on an older version of the form, or be for a different type of protocol that has a special form of its own. The system will look for common questions between the two and copy over the answers.
Submitting Full Renewals
To submit a full renewal, create an original request (paper with a green plus icon). This form is used for new protocols and full three year renewals. (Do not use the Renew a Protocol function (blue arrow in a circle icon).
To expedite completing the original request form refer to Copying answers from another protocol
Check the protocol category as a full renewal. Check “Yes” for question III. 3 and provide a brief progress report for question III.4.